Stanford Health Care Program/Project Coordinator - CVH Innovation Fund (42128) in Palo Alto, California

Program/Project Coordinator - CVH Innovation Fund (42128)

  • Job Type:Full Time

  • FTE/Bi-Weekly Hours:1.0/80

  • Shift:Days

  • Hours in Shift:8

  • Location:Palo Alto

  • Req:42128

Job Description

Job Summary

Plans, coordinates, and participates in the performance of varied and responsible work in the administration, project administration and operation of specialized programs or projects. Provides varied and complex project administrative support and technical assistance to managerial staff (with a focus on assigned projects, programs and operations). These activities includes budget preparation, reconciling and monitoring; report preparation and conducting preliminary analyses and liaison with other project coordinators for the purpose of coordination and facilitating the smooth operation of projects.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility entailed.

1) Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, short courses, clubs, shows, public events and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.

2) Provides administrative assistance to management staff within assigned areas to support the accomplishment of program objectives.

3) May provide work-lead direction and/or train others.

4) Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work.

5) Advises supervisor/manager as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.

6) Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.

7) Coordinates and/or participates in public relations activities to include preparing and supervising the production of brochures, bulletins, newsletters and other promotional materials and/or publications, preparing press releases, designing ads and fliers, and responding to inquiries. Developsplans and schedules for release of publicity materials.

8) Maintains liaison with other programs, offices, and departments at SHC to coordinate program business and to accomplish program objectives. Interfaces with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.

9) Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.

10) Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.

11) Performs other related and incidental duties as assigned or needed.

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status or on the basis of disability.

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Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

  • Education: A high school diploma OR GED equivalent. * Experience: Four (4) years of increasingly responsible administrative support experience (with a focus on supporting projects, budget preparation, monitoring and reconciliation and report preparation). * License/Certification: None required.

Knowledge, Skills, and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

  • Knowledge of general practices, program, and/or administrative specialty. * Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment. * Knowledge of English grammar, spelling, and punctuation. * Familiarity and understanding of project management principles and practices. * Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. * Ability to organize and plan work and projects including handling multiple priorities. * Ability to make independent decisions and exercise sound judgment. * Ability to compile, write, and present reports related to program or administrative specialty. * Ability to communicate effectively, using C-I-CARE, both orally and in writing. * Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.