Veterans Affairs, Veterans Health Administration Supervisory Health System Specialist in Palo Alto, California

Job Overview

Job Overview

Vacancy Identification Number (VIN) 1997127

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The VA Palo Alto Health Care System (VAPAHCS) consists of three inpatient facilities located at Palo Alto, Menlo Park, and Livermore, plus seven outpatient clinics in San Jose, Fremont, Capitola, Monterey, Stockton, Modesto, and Sonora. These facilities provide some of the world's finest medical care and cutting-edge technology.

VAPAHCS is a teaching hospital with an affiliation with the Stanford University School of Medicine which provides a rich academic environment including medical training for physicians in virtually all specialties and subspecialties. Our Health Care System operates over 800 beds, including three nursing homes and a 100-bed homeless domiciliary - all to serve more than 67,000 enrolled Veterans.

You can learn more about VAPAHCS by visiting

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact on the last page of the JOA for information on how to apply under this appointment authority via the Selective Placement Coordinator.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

NOTE: Declining to be interviewed, failure to respond/accept interview attempts, or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.


Work Schedule: Monday-Friday, 8:00am - 4:30pm

Position Description Title/PD#: Supervisory Health System Specialist (MCAP Director)/1858-O


This position will be filled as a temporary promotion Not-to-Exceed (NTE) one year. The selectee will be returned to the position held prior to the temporary promotion or similar position at the former grade level for which they were qualified for prior to the temporary promotion.

This temporary promotion may be made permanent without further competition when all regulatory, qualification, and performance requirements are met.

The incumbent of this position will serve as a coordinator, manager, and supervisor of the Managerial Cost Accounting Program (MCAP) for the VA Palo Alto Health Care System. He/she is responsible for establishing, planning, coordination, technical operations and support under the auspices of Veterans Health Administration (VHA) Office of Finance. Incumbent is responsible for data development, presentation and analysis influencing the delivery of VAPAHCS patient care through the program. MCAP is designated as the cost accounting system under the auspices of the national Office of Finance for the Veterans Health Administration (VHA). MCAP is a data driven clinical and financial management information system integrating cost, budgetary, clinical and quality outcome data used for modeling, forecasting, and budgeting for VAPAHCS, Veterans Integrated Service Network 21 (VISN 21) and national VHA reporting, analysis and budgeting process.

The major duties and responsibilities include, but are not limited to:

  • Identifies trends, accomplishments, and/or deficiencies related to the program in order to devise solutions or propose alternate courses of action.

  • Analyzes the existing automated and manual systems to determine the type of financial and clinical information available.

  • Oversees productivity of clinical programs, provides results and recommendations regarding the data output and organizational structure.

Supervisory Status


Travel Required
  • Not Required
Relocation Authorized
  • No
Who May Apply
This job is open to…

Current VAPAHCS employees only

Questions? This job is open to 1 group.

Job Requirements

Job Requirements
Key Requirements
  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Time-in-grade restrictions MUST be met by the closing date.*
  • Selective Service Registration is required for males born after 12/31/1959.

To qualify for this position, applicants must meet all requirements by the closing date Monday, August 21, 2017 of this announcement.

Basic Requirement:

Education:Undergraduate and graduate education in a major field of study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. TRANSCRIPT(S) MUST BE SUBMITTED IF EDUCATION IS BEING USED TO QUALIFY, CONFERRAL OF DEGREE(S) EARNED SHOULD BE PRESON ON TRANSCRPT(S). UNOFFICIAL TRANSCRIPT(S) ARE ACCEPTABLE.


Specialized Experience:Progressively responsible analytical or administrative or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility mangers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:

  • Mission, organizations, programs, and requirements of health care delivery systems.

  • Requisitions and standards of various regulatory and credentialing groups.

  • Government wide agency and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

In addition to meeting the basic requirement above, the applicant must also possess:

Specialized Experience (GS-13): Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-12) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

  • Knowledge of the management and organizational structure of hospitals and health care systems.

  • Comprehensive knowledge of qualitative and/or quantitative methods for improvement of program effectiveness or the improvement of complex management processes and systems.

  • Comprehensive knowledge and understanding of the accounting system (FMS), the payroll system (PAID), equipment (AMERS/MERS), and all their related documents and functions in order to prepare, analyze, and research data in relation to the cost accounting process.

  • Analyzes and evaluates the effectiveness of medical center clinical center operations and programs in meeting established goals and objectives.

There is no educational substitution for the GS-13 level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Physical Requirements:This work is primarily sedentary, although some slight physical effort may be required. The work is performed in a typical office setting, and at various points throughout the medical center.

Time-in-Grade Restriction:* Applicants who are current Federal employees must meet time-in-grade (TIG) requirements. TIG means you have held a GS grade for 52 weeks [or are within two (2) pay periods/four (4) weeks of possessing 52 weeks] at the closing date of this announcement. For a GS-13 you must have served 52 weeks at the GS-12 level. Note: You must submit copies of all SF -50s to clearly demonstrate that you meet the 52 week time-in-grade requirement. Examples of SF-50s to include: Within Grade Increase(s), Promotion(s), and/or Appointment action(s).

Security Clearance

Public Trust - Background Investigation

Additional Information

Additional Information
What To Expect Next

After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USAJOBS account and clicking on "Application Status." For a more detailed update of your status, click on "more information." Information regarding applicant notification pointscan be found in the USAJobs Resource Center.


VA offers a comprehensive benefits package. This link provides is an overview of the benefits currently offered:

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Other Information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan CTAP)provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website.

Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy:The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates: 2017-08-09 to 2017-08-21

Salary: $103,053 to $133,967 / per year

Pay scale & grade: GS 13

Series: 0671 Health System Specialist

Appointment type: Temporary Promotion NTE 12 Months

Work schedule: Full Time

Job announcement number: VK-17-KB-1997127

Control number: 476447900